Policies for Working with vcfo Clients During the Pandemic
Consultant / Client Office Visits
Our consultants are often present for office hours at your places of work. Until you communicate any policy changes, we will continue business-as-usual and work from your offices. Our consultants will manage any transition in work environment, should that become necessary, with as little interruption as possible. If you adopt a “work remote” policy, we will adhere to that and follow any requests and procedures you implement.
Travel for Work
Until April 30th, 2020, we are restricting work-related travel unless it’s critically necessary (and in these events will take additional precautions).
vcfo encourages our employees to follow CDC guidelines regarding travel. For employees who do travel internationally, we require a 14-day self-quarantine upon their return. They will be available to work from home during this time and will be in touch with you if this impacts you in any way.
Networking Events / Conferences
We are reviewing these on a case-by-case basis and determining if our employees will attend. Our evaluation criteria are based on many factors, but include the number of people in attendance, the environment the events will be held in, and whether other attendees will be traveling to attend from areas that may have a greater concentration of concern.
vcfo Planned Events
Through April 30th, 2020, we are evaluating each event on a case by case basis. Current changes include:
- Our annual Hometown Hangover Cure originally scheduled during SXSW for March 15 in Austin, is postponed to a future date, TBD.
- vcfo Conversations “Cybersecurity and Your Employee Retirement Plans” scheduled in Houston on April 7th is now in evaluation and details will be released soon.
There are many reasons why employees may need to work remotely at this time, ranging from cancelled daycare to personal illness or exposure. We ask our employees to follow all CDC guidelines which are being updated regularly and can be found here. We trust that they will manage any work remote transition with clients with as little interruption as possible.
We encourage employees to continue to work at their respective client locations until other policy changes require them to do otherwise. In general, we expect a business-as-usual environment whether someone is working at our offices, at our client’s offices, or at their homes. If a need to work remotely does arise, our staff will be in touch with our clients to discuss their situation.
Be sure to test any remote working protocols to ensure they work before they are needed.
In the Event an Employee Falls Sick
The virus appears to affect people in a variety of ways. While the majority of cases to date are mild, there are others with severe complications and lengthy recovery periods. We understand there are business critical functions that we perform for our clients and want to assure you that we have backup plans and procedures in place to support any colleague that might fall ill and impact your operations.
- Documenting our consultant’s role at your company to ensure a smooth transition to another vcfo resource if necessary.
- Documenting which business critical functions our consultant provides for clients (for example: payroll, AP, major deadlines with investors or bankers, etc.).
- Identifying which team members will back each other up during this time.
- Documenting client policies and work-related remote server access.
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